Roles · Admin & Operations
Someone who knows your week as well as you do. They plan it around your priorities, brief you before the meetings that matter, and make sure every agreed action gets done.
A busy executive's calendar fills up with other people's priorities. An executive assistant takes it back: they decide what gets a slot, make sure you walk into each meeting prepared, and turn what was agreed into actions with owners. Unlike a general virtual assistant, they work for one leader or a small leadership team, and over time they learn how that person thinks.
What they do for you
Tools they work in
Strong answer: they spot the overlaps and missing prep time, suggest which meetings to shorten, merge or delegate, and ask about your priorities before moving anything.
Strong answer: they know your rule, or ask for it once, then protect the block and offer the next slot or move it and tell you why.
Strong answer: it opens with the objective, then covers who's who, what has been said so far and what to ask for, in a page you can read in two minutes.
Strong answer: they rebook first, update the hotel and the people you're meeting, then send you one clear message with the new plan.
Some leaders want more than calendar and travel: tracking company priorities, preparing the weekly leadership meeting and following through on decisions across teams. A senior executive assistant can run that operating rhythm. If you need someone who sets direction, that's an Executive Search hire.
Collecting each section of a board pack on time, keeping versions straight, scheduling the meeting and pre-reads, drafting investor updates from your notes, and tracking the follow-ups agreed in the room.
We agree the work, the tools, the hours you share and who they report to. For this role: your calendar rules, how far they can speak for you, and the confidential areas they'll see.
We screen a wide pool for every role and introduce only the few who fit your brief. We source, screen and test candidates against your brief, and run background and reference checks. You interview and decide.
They start on the work in the brief, and we stay in contact once they've begun.
A senior EA search can take a little longer than general admin, because the fit with one leader matters so much. We look as widely as your hours and needs call for, and you meet only the shortlist we'd hire ourselves.
An executive assistant can be hired through any of our ways to hire, and the choice is yours. Ask us on the call how each one would work for you.
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| Task | You | JiveTalent |
|---|---|---|
| Rules for your calendar, priorities and what they can decide for you | Own | – |
| Meeting briefs, follow-ups and travel | Use them and give feedback | Your EA produces them; we review fit at check-ins |
An EA works for one leader or a small leadership team and manages their time, preparation and follow-through. A VA handles a wider mix of admin, often for several people.
The brief sets the hours and the overlap with your team before the search starts, so every candidate is hired for them.
Agree on the core overlap hours first. For trips, a good EA plans the days ahead, so the itinerary and contacts are ready before you land, and agrees with you how late changes get handled.
Talk to your account lead. We go through it with you and agree a way forward.
Yes, if you want them to. You decide which personal items they can see and book.
It works when both agree on the shared rules: whose meetings come first and how conflicts are settled. Without that agreement, it rarely does.
Their hours are tracked in the client app and reported there for you to see.
Book a call. We'll agree the brief for your executive assistant and talk you through the ways to hire.
